Marketing Coordinator
(MK2)
At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Job Summary: The candidate will support the development and delivery of high‑quality, fully compliant proposals, statements of qualifications (SOQs), and marketing materials for pursuits across the firm. The candidate will analyze RFQs and RFPs, coordinate proposal development activities, and produce clear, accurate, and well‑organized submission content that aligns with client requirements, firm standards, and branding guidelines. This role collaborates closely with marketing, technical staff, and leadership to support successful pursuits and ongoing firmwide marketing initiatives.
Responsibilities:
- Proposal Development: Analyze RFQs and RFPs to interpret submission requirements, identify compliance criteria, and guide the development of compliant and competitive responses. Write, edit, and proofread proposal and SOQ content to ensure clarity, accuracy, consistency, and alignment with firm standards and client expectations. Establish and manage proposal schedules, milestones, and deadlines, coordinating with internal teams and external partners to ensure timely completion of all deliverables. Collaborate closely with pursuit teams to produce coordinated, high‑quality submissions that effectively communicate project goals, differentiators, and firm capabilities.
- Proposal Strategy: Participate in the development of pursuit themes and positioning, and support pursuit leads in identifying key differentiators. Coordinate internal communications related to proposal timelines, deliverables, and responsibilities. Provide pursuit logistics support, including document quality control and submission coordination.
- Interview Preparation: Assist with interview preparation, including development of PowerPoint presentations, presentation boards, and leave‑behind materials. Support firmwide and cross‑regional pursuits to gain broader exposure to firm practices and capabilities.
- Proposal Tracking: Create and manage proposal numbers in Deltek VantagePoint to support accurate tracking, reporting, and proposal administration.
- Marketing Collateral: Create, update, and maintain marketing collateral such as case studies, project lists, resumes, one‑sheets, and SF330 components, ensuring consistency with firm branding and standards. Update firmwide databases with proposal and project data, identify and maintain marketing references, and support firmwide initiatives including internal newsletters that highlight team success and culture and social media. Provide miscellaneous marketing support as needed.
- Innovation: Foster an environment where new ideas are discussed and developed collaboratively. They will help others overcome resistance to change. The ideal candidate will be dedicated to creating solutions to customers' problems.
- Professional Development & Collaboration: Collaborate proactively with marketing staff, technical teams, and leadership across practices. Build familiarity with firm services, clients, industry standards, and delivery methods. Demonstrate a strong willingness to contribute as a team member, learn new skills, accept feedback, and support continuous improvement.
Qualifications and Experience:
- Educational Background & Experience:
- Bachelor’s degree in Marketing, Business, Public Relations, Communications, Graphic Design, or Journalism; 1+ years experience; or
- Associates degree, with 1+ years experience; or
- 2+ years of relevant A/E/C experience without a degree
- Technical Skills:
- Proficiency with Adobe InDesign, Adobe Acrobat, and Microsoft Office Suite (Word, Excel).
- Additional Skills:
- Strong organizational skills with consistent attention to detail and the ability to prioritize effectively
- Working knowledge of A/E/C industry terminology and project delivery methods
- Understanding of the firm’s practices, clients, core values, branding, policies, and procedures
- Strong English writing, editing, and proofreading skills
- Candidates with any of the following experience will be given stronger consideration:
- Adobe Illustrator, Adobe Photoshop, Wix, Deltek VantagePoint, Egnyte, SmartSheet
Location: Remote
Travel: Potential annual Marketing Conference
Compensation & Benefits:
The expected base salary for this role is $65,000 - $75,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.
This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
For more information, visit our full benefits overview here.
Equal Opportunity Employment Statement
Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.
Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.