Executive Support Specialist

Trading Technologies is a global capital markets platform services company providing market-leading technology for trading operations. The Executive Support Specialist provides high-quality administrative and operational support to the CEO and Leadership Team, managing calendars, travel arrangements, and event logistics.

Responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives
• Prepare, review, and submit expense reports accurately and on time
• Draft, proofread, and format correspondence, presentations, and documents to a high standard
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives
• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager
• Support post-event administration including feedback collection, budget reconciliation, and documentation
• Assist in tracking project milestones and action items for integration and other corporate workstreams
• Prepare meeting agendas, take minutes, and follow up on action items as directed
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function

Skills

• 1–3 years of experience in an administrative, executive assistant, or operations coordination role (internship experience considered)
• Strong organisational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment
• Willingness to work extended hours as required for events
• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm
• Familiarity with project management tools such as Jira, Confluence, or Asana
• Experience supporting a fast-growing, global organisation

Benefits

• Medical, Dental, and Vision insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• 401(k) retirement plan
• Pre-tax transit and parking benefits
• 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
• One dedicated day per year for volunteering.
• Two professional development days per year to allow uninterrupted professional development.
• An additional PTO day added during milestone anniversary years.
• Robust paid holiday schedule with early dismissal.
• Generous parental leave for all parents (including adoptive parents).
• Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
• Backup child and pet care, as well as tutoring services.
• Milestone anniversary bonuses.
• Stipend and subsidy contributions toward personally-owned cell phones
• Contributions for gym memberships and health/wellness initiatives.
• Discounted healthcare premiums.
• Healthy meal delivery program subsidies.

Company Overview

Company H1B Sponsorship