Accounts Receivable Specialist

CaseGuard is a software company that helps various agencies manage their media redaction needs. They are seeking a detail-oriented Accounts Receivable Specialist responsible for managing the full-cycle accounts payable process, ensuring timely processing of invoices, and maintaining strong vendor relationships.

Responsibilities

• Generate invoices for new sales and renewals, track outstanding payments, and follow up on overdue accounts
• Process and reconcile all incoming payments (ACH, wire transfers, credit cards, checks) and maintain accurate client payment histories
• Act as the primary point of contact for billing inquiries and professionally resolve any discrepancies or disputes
• Review and audit all employee and marketing expense submissions for accuracy, policy compliance, and bank statement matching
• Track all marketing costs and vendor payments, and maintain organized records for all billing and registrations
• Support the month-end close and suggest ways to improve the efficiency of billing and expense systems

Skills

• Previous experience with billing, invoicing, or basic accounting is required
• A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment
• Ability to maintain a 'firm but polite' approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship
• Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel
• High level of integrity when handling sensitive financial and company data

Benefits

• Competitive Salary
• Stock Option
• Medical, Dental, and Vision Insurance
• 401K
• Paid Vacation
• Ten paid holidays per year
• Friendly and Learning environment

Company Overview