Utilities Right of Way Document Specialist - Scott Depot, WV

ORC is one of America’s most respected right-of-way acquisition firms, and they are seeking a Utilities Right of Way Document Specialist. This role involves partnering with project managers in data entry, document creation, and ensuring quality control of right-of-way acquisition documents.

Responsibilities

• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files
• Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies
• Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system
• Prepare, review, track, mail, and maintain Right-of-Way acquisition documents
• Responsible for a successful project close out
• Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials
• Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information
• Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership
• Handling client correspondence, phone calls, and emails with professionalism and timely follow-up
• Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation
• Monitoring deadlines and deliverables to help keep project teams on schedule
• Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy

Skills

• Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession
• Minimum of one year of technical documentation preparation
• Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
• Must have an iOS or Android smartphone to be able to access ORC's systems
• Valid Driver's License
• Works efficiently and effectively under tight deadlines
• Can prioritize and balance multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail-oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast-paced administrative setting
• Provides strong customer service experience
• Can adapt to new systems and software environments

Benefits

• 401(k)
• Paid sick time
• Professional training
• Recognition programs and growth opportunities
• ClassPass and Breethe Memberships

Company Overview