Description
Jewish Federation of Palm Beach County (“Federation”) is a 501(c)(3) nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Our mission is to strengthen Jewish identity, energize the relationship with Israel, and meet human needs that are uniquely the obligation of the Jewish community.
Position Summary:
Reporting directly to the Chief of Staff, you will have a dynamic role that balances operational program management with strategic project coordination. You’ll spend approximately 70% of your time planning and executing educational and cultural travel programs to Israel and destinations worldwide, and 30% of your time on strategic initiatives in collaboration with executive leadership and managers across departments.
Essential Duties and Responsibilities:
- Lead the strategy, design, and execution of 4-6 annual customized travel experiences for diverse groups, including donors of all giving levels, educators, community allies, and young professionals.
- In coordination with on-the-ground tour operators and other destination partners, manage all logistics for travel programs, including accommodations, transportation, activities, and preparation of materials.
- Serve as the primary liaison between participants, Federation staff, and tour operators, ensuring all stakeholders stay informed and aligned throughout the program lifecycle.
- Develop and monitor program budgets, maintaining financial accuracy and compliance with internal requirements while maximizing travel program value.
- Accompany key travel programs to provide on-site support and maintain partner relationships, typically not exceeding once per year and based on organizational needs and priorities.
- Maintain an ongoing pipeline of high-impact travel experiences, which deepen target audiences’ connection to Federation’s mission, by soliciting cross-departmental input, analyzing alignment with organizational priorities, and presenting strategic recommendations to senior leadership.
- Manage logistics for 2-3 annual donor engagement tours (“Take Action Tours”) to Federation’s local partner organizations – full-day experiences that demonstrate Federation’s local community impact and strengthen supporter commitment.
- Manage cross-functional projects on behalf of the Chief of Staff, working with senior leadership and department heads to drive projects from planning through implementation and evaluation.
- Partner with the Director of HR and the Mandel Center for Leadership Development in developing comprehensive onboarding plans and templates across departments, including gathering input from stakeholders, researching best practices, and coordinating implementation efforts.
- Identify and recommend opportunities for process improvement and increased operational efficiency and support implementation of new initiatives.
- All other duties as assigned.
Required Qualifications:
- Bachelor’s degree.
- Demonstrated ability to lead collaboratively and influence outcomes without direct authority.
- Ability to build trusted relationships and work effectively, respectfully, and collaboratively with lay leaders and with colleagues across departments and at all levels of the organization.
- Exceptional organizational skills and meticulous attention to detail with proven ability to manage multiple complex multi-stakeholder projects simultaneously.
- Outstanding written and verbal interpersonal and customer service skills.
- High level of confidentiality, discretion, and professional integrity.
- Self-starter who takes initiative.
- Proficiency with MS Office Suite and Zoom.
- Ability to occasionally work flexible hours, especially in consideration of time differences for communication with partners overseas.
- Experience with Jewish organizations/institutions/programs, either as an employee, volunteer, or participant.
- Availability to work a minimum of 3 local Federation events annually.
- Must pass Level 1 background check.
Preferred Qualifications:
- Project management experience or certification.
- Experience with CRM databases and/or donor management systems.
- Background in budget development and financial management.
- Personal or professional international travel experience.
Work Environment:
Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:
- Follow all Federation policies and procedures.
- Be available to other employees during Federation’s normal business hours.
- Not work from a public place (e.g. coffee shop, library, etc.) and/or join a public, unsecure wi-fi network when working with sensitive or confidential information.
- Maintain appropriate computer equipment and connectivity.
Comprehensive Benefits Package:
- Health, dental, and vision coverage with employer contribution.
- Retirement savings plan with employer matching.
- Generous paid time off and a holiday schedule that includes all major Jewish holidays.
- Access to a dedicated, internal professional development department with one-on-one mentorship and regular organization-wide classes and trainings.
- Clear pathways for growth, including advancement within your role or opportunities to transition into other departments as positions become available.
Pay Rate:
In addition to benefits, the annual salary range for this role begins at $70,000. We benchmark our salaries for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation levels.
Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation’s discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract.