As a Senior Event Specialist, you will play a pivotal role in driving the success of our events program by partnering with key stakeholders across the organization – including product managers, sales teams, and thought leaders – to develop and execute strategic, goal-oriented events. Your primary focus will be to manage and execute the global trade show program, while also overseeing the production of company-led events such as workshops, conferences, and roadshows. This hands-on role requires a strong customer focus, proactive problem-solving, and exceptional project management skills to ensure all events are impactful, well-executed, and aligned with business objectives.
The salary range is $65,018 - $108,857. Salary will be determined based on qualifications and experience.
This position is remote with the requirement of traveling to support staff at various conferences and events (up to 50%). Travel schedule can include periods of up to 5-6 weeks in a row of constant travel during peak season. During other seasons it will be less intense.
Key Responsibilities (What you contribute):
- Collaborate with internal stakeholders (product managers, sales, marketing, leadership) to define event objectives, target audiences, and metrics for success, ensuring alignment with broader organizational goals. Take initiative in identifying opportunities to enhance customer experiences and improve brand visibility at events, leveraging creativity and innovation to stand out in competitive environments.
- Manage all aspects of the global event program, including event selection, booth design, logistics, vendor management, and post-event analysis.
- Lead cross-functional event teams to ensure timely execution, effective resource management, and clear communication across all levels of the organization. Conduct post-event debriefs and generate reports that measure success, gather insights, and recommend strategies for future improvements.
- Manage the trade show and event budgets, ensuring cost-effective event execution while maintaining high standards of quality and impact. This includes overseeing expense tracking, negotiating with vendors, and ensuring adherence to budgetary constraints.
- During the event, ensure effective lead capture, coaching for the event team on proper data entry for leads, booth etiquette and the goals for each show and supervises event follow up.
Knowledge, Skills, and Abilities (You're good at):
- BA degree in Communication, Marketing, Business or science required and 2 years of experience with direct oversight of campaign and event management. Field sales experience preferred.
- 5+ years of experience developing exhibit schedules, market analysis for events and campaigns, budget development.
- Strong experience planning events for large conferences, preferrable within a life sciences company.
- Demonstrated exceptional organizational, time and budget management skills are required.
- Global event planning experience is a plus.
- Knowledge of event service providers and expertise in vendor negotiations/contracting procedures
- Proven complex project management skills. The ability to generate, understand and use analytics to identify trends and then make strategic recommendations based on data.
- Excellent interpersonal, communication, and computer skills required
- Detail-oriented, results driven ability to independently oversee multiple projects simultaneously and manage budgets
- Exceptional computer skills including Microsoft Office Word, Excel, PowerPoint required. Familiarity with CRM (especially Salesforce) and marketing automation (Marketo) is preferred
- Must be available to travel and accessible to support event staff as required (up to 50%). Travel schedule can include periods of up to 5-6 weeks in a row of near constant travel during peak season, and during other periods it will be less intense.
- Interpersonal relationship skills sufficient to effectively deal with a wide variety of internal and external customers and personalities representing many levels of importance, sophistication and from a variety of disciplines
- The ability to work in a demanding, fast paced, team-oriented environment, while maintaining a high-level of professionalism.
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About JAX:
The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org.
EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.