[Remote] Temporary Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. IEEE is a leading organization in the field of electrical and electronics engineering, and they are seeking a Temporary Administrative Assistant. The role involves providing administrative support to the Managing Director and overseeing various paperwork and meeting schedules for both IEEE-USA and the Global Policy Caucus.

Responsibilities

• Assists Managing Director, IEEE-USA:
• For the IEEE-USA, incumbent will work with appropriate staff maintain committee rosters, schedule committee calls and meetings, process routine email, manage paperwork flows, and provide other administrative support as required
• For the GPC, incumbent will oversee GPC paper work, including position statements, assist staff with routine member requests, schedule and organize meetings, set up and monitor committee calls, and provide other administrative support as required

Skills

• H.S. diploma
• 4-7 years experience in a fast paced and dynamic office environment
• Notable amount of tact and diplomacy skills
• Comfortable in a complex global office environment
• Working with engineers from multiple countries
• Interacting with government officials in the USA and other countries
• MS Word, Windows XP Professional, Excel, Zoom, MS Teams
• Technologically savvy worker who seeks out creative solutions to business challenges
• Demonstrated competency with 2007 Microsoft office tools, including Word, Excel and PowerPoint
• General knowledge of email
• Excellent command of English, oral as well as written
• Competence in administration and office management
• Good secretarial skills
• Ability to communicate effectively
• Capacity to organize and proceed with several projects at one time
• Must have excellent written and oral skills as well as excellent grasp of English grammar and syntax
• Strong ability to write clear and effective responses to correspondence via email as well as in the occasional memo
• Excellent reading and proofreading abilities
• Must stay current on what is going on with trends to assist both volunteers and staff
• Must be able to read and comprehend incoming correspondence
• Attention to detail, organizational skills, and precision in tracking and directing the flow of multiple position statements and other documents
• Tactful communication with staff and volunteer members
• Communication of objectives and priorities
• Ability to express him/herself effectively and make recommendations for changing and instituting office procedures to senior staff
• Identify/anticipate problems with budgets, invoices, and contracts that require resolution by the Managing Director
• Associate's degree or equivalent experience
• Experience in a position related to public policy
• Fluency or familiarity with other languages

Company Overview

IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity. It was founded in 1884, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is http://ieee.org.

Company H1B Sponsorship

IEEE has a track record of offering H1B sponsorships, with 3 in 2026, 2 in 2024, 4 in 2023, 4 in 2022, 8 in 2021, 10 in 2020. Please note that this does not guarantee sponsorship for this specific role.