Note: The job is a remote job and is open to candidates in USA. Certerra RMA Group is seeking a Senior Marketing/Proposal Coordinator to join their Marketing Department. This role involves managing regional proposal efforts, creating marketing materials, and ensuring compliance with client needs while working collaboratively with the team.
Responsibilities
- Manage and direct regional proposal efforts and personnel
- Participate in the development and review of proposal strategies and themes
- Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs
- Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc
- Build a proposal matrix and track fulfillment of all requirements
- Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded
- Conduct regular proposal progress status meetings and maintain the proposal schedule
- Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches
- Direct writing, editing, and rewriting efforts, as needed
- Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc
- Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions
- Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc
- Assisting the ongoing improvement of proposal and interview materials
- Coordinate with specialized subconsultants on an as-needed basis
- Maintain brand consistency and maintain regional compliance of brand identity
- Assist with design and implementation of successful marketing campaigns, as needed
- Actively participate in departmental conference calls across all offices
- Manage the maintenance of all marketing equipment and local supplies for proposals
- Additional tasks as needed
Skills
- Bachelor Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience
- Minimum five years Marketing Coordinator experience supporting the A/E/C industry
- Proficient in Adobe InDesign, Photoshop, and Microsoft Office
- Experience overseeing the proposal process
- Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment
- Knowledge of traditional and digital marketing tools
- Ability to work independently and effectively in a fast-paced environment
- Ability to multi-task and meet multiple strict deadlines
- Excellent grammatical, proofreading, and editing skills
- Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, Etc.)
- Knowledgeable of graphic design principals
- Proficient in Microsoft Office software or equivalent
- Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset
- Reliable, dependable, and punctual
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