Note: The job is a remote job and is open to candidates in USA. Mercury Insurance is a company recognized for its achievements and culture, and they are seeking a Legal Secretary I to provide secretarial and administrative support to legal staff. The role involves preparing legal documents, maintaining attorney calendars, and coordinating legal services.
Responsibilities
- Draft letters and legal documents
- Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format
- Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents
- Prepares documents for filing with Court
- Produces quality written communication, corrects and edits documents to ensure final copy conveys proper format and is correct in detail
- Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney
- Maintains transcripts, documents and evidence
- Handle files with minimal exposure and complexity; typical soft-tissue injury claims with no risk
- Maintains record of claims and legal documents and case activity
- Works with attorney to assist in work flow processes
- Coordinates legal services such as court reporting, copying and delivery agencies
- Assures all work is prepared and timely submitted without delay
- Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes
- Handles routine correspondence and inquiries with attorneys, clients, adjusters, courts, etc. through written or telephone communications skills
- Communicates with claims, opposing counsel and clients regarding legal file
- Carries out day to day activities in a logical and effective manner and completes work assignments promptly
- Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial
- Classifies, sort and file correspondence, articles, records and other documents
- Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc
- Maintains attorney calendar by accurately recording court dates and appearances as directed
- Schedules meetings, depositions, and appointments
- Assembles documents, reports and information as requested to prepare for meetings
- Arranges necessary meeting spaces, secures conference rooms as needed
- Informs participants of meeting dates, times and location
- Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested
- Tasks all deadlines in connection with appearances
- Tasks all deadlines in course and scope of daily job duties and upcoming assignments
- Schedules internal conferences related to legal files
- Updates job knowledge by participating in educational opportunities
- Reads and understands professional publications regarding changes in Court rules and procedures
- Keeps current regarding changes in Court procedures and policies
Skills
- High School diploma or GED
- Basic knowledge regarding terminology, discovery, pleadings, civil court deadlines
- Ability to multitask and prioritize assignments
- Organization skills with an eye for details
- Ability to follow directions
- Typing minimum 60 wpm
- Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
- Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
- Ability to compose/draft routine pleadings and correspondence
- Ability to utilize and process available resources
- Detail oriented
- Ability to accurately calendar and manage conflicts across multiple calendars
- Proficient in Microsoft Office applications such as Word, Excel and Outlook
- Vocational certification or training in the legal field
- Minimum 1-2 years insurance defense or 1-2 years civil litigation experience
- Relevant work experience in the legal field; equivalent combination of education and/or experience considered
- Knowledge of federal and state court rules and e-filing procedures
- Familiarity with litigation management software systems
- Ability to be flexible to adapt and act quickly when urgent matters require it
- Trial experience
Benefits
- Competitive compensation
- Flexibility to work from anywhere in the United States for most positions
- Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
- Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
- Medical, dental, vision, life, and pet insurance
- 401 (k) retirement savings plan with company match
- Engaging work environment
- Promotional opportunities
- Education assistance
- Professional and personal development opportunities
- Company recognition program
- Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more
Company Overview
Mercury Insurance has offered quality insurance for personal auto insurance to homeowners insurance to mechanical breakdown protection. It was founded in 1962, and is headquartered in Los Angeles, California, USA, with a workforce of 5001-10000 employees. Its website is http://www.mercuryinsurance.com.