Note: The job is a remote job and is open to candidates in USA. Code and Theory is a digital-first creative agency that focuses on solving consumer and business problems while establishing new capabilities for clients. The Associate Director, Operations Strategy & Business Intelligence will lead requirements gathering and workflow design, collaborating with various departments to enhance operational efficiency through automation and data management.
Responsibilities
- Own requirements gathering and workflow design across the agency's operational stack, including project management, financial, CRM, HR, and data infrastructure systems
- Map where manual steps, data handoffs, and system gaps create risk or overhead, and design solutions that address the root cause rather than the symptoms
- Partner with Finance, Resourcing, Delivery, HR, and Technology leads to translate operational pain into structured problem statements and scoped plans
- Design and build agentic workflows and automations using tools including Claude, n8n, Airtable, Python scripting, and AI-native tooling
- Develop and maintain integrations across internal platforms, reducing manual data relay and reporting overhead across finance, HR, delivery, and pipeline functions to support the goal of eliminating manual steps entirely, not just reducing them
- Build lightweight internal agents that surface anomalies, generate narrative summaries, and flag risks from financial, project, and operational data
- Contribute to the AI accelerator portfolio: support scoping, testing, and rollout of internal tools
- Support development of a centralized data lake and BI layer that ingests from project management, financial, CRM, and HR systems into a single source of truth
- Translate stakeholder reporting needs into clean data requirements, a shared data dictionary, and scalable dashboard logic for Finance, Resourcing, and Delivery
- Contribute to forward-looking operational intelligence: capacity forecasts, margin signals, delivery health, and pipeline trends that inform decisions before they are made, not after
- Support Ops Strat & BI leadership in the initial building of business cases for operational investments: define the problem, size the opportunity, and make the ROI argument with precision
- Communicate plans and progress to stakeholders across levels, from Delivery to Finance, Ops, and executive leadership
- Produce clear documentation, process decks, and implementation briefs that hold up under scrutiny and do not require a meeting to explain
Skills
- 5 to 8 years of experience spanning operations, product, or systems work in a professional services, agency, or technology environment
- Strong operational problem-solving instinct: you can walk into a broken workflow, understand what is actually wrong, and design a fix that addresses root cause rather than symptoms
- Demonstrated ability to gather requirements from stakeholders across different functions, synthesize competing inputs, and turn ambiguity into a scoped plan without losing momentum
- Hands-on experience building agentic workflows or automations; comfort with at least one automation platform and basic scripting (Python and/or JavaScript) is expected
- Enough fluency with operational systems to ramp quickly on new tools; you do not need a certification in any of them, you need the judgment to know what a system should be doing and the ability to figure out why it is not
- Comfort working across a wide surface area without losing track of priority; you triage well and do not wait to be told what matters
- Strong business case instinct: you understand ROI framing, push back on unsourced assumptions, and can write a one-pager that earns a decision
- Clear, concise communicator in writing. You do not over-document. You do not under-explain
- Experience working with global teams across multiple time zones
- Experience working with commonly used project management platforms such as Adobe Workfront, Smartsheet, Airtable, and Atlassian's suite of products (including Jira and Confluence)
- Experience with Agile principles and values, and frameworks including Scrum and Kanban to deliver a project
- Practical experience designing and deploying agentic pipelines or AI-assisted workflows in an operational context
- Familiarity with prompt engineering and model behavior sufficient to build reliable internal tooling without engineering support
- Understanding of the difference between automation that runs reliably at scale and a proof-of-concept that works once
- Awareness of data governance and privacy considerations when using AI tools against internal or client data
Company Overview