Everlaw is a company that helps law firms, government agencies, and corporations sift through millions of documents in big lawsuits and investigations. They are seeking a Proposal Specialist to manage the project execution of RFPs, RFIs, and related responses, ensuring high-quality and compliant submissions while coordinating with cross-functional teams.
Responsibilities
- Own end‑to‑end RFx project management: Manage each assigned RFx (RFPs, RFIs, security & AI questionnaires, vendor assessments, etc.) as a discrete project, from intake through submission. Define and own assignment and tracking of timelines, milestones, and owners, and keep all contributors aligned
- Drive a scalable, high‑quality proposal process: Develop and keep updated; templates, proposal outlines, compliance matrices, and schedules to facilitate the proposal development process and meet submission deadlines, with a particular emphasis on consistency across public‑sector solicitations
- Leverage and optimize AI and proposal tools: Use SiftHub and similar tools to generate first‑pass responses, manage RFx matrices, and perform compliance checks; triage and refine AI‑generated content in collaboration with subject matter experts while ensuring content is able to be reused in the future
- Coordinate stakeholders: Partner with internal and external stakeholders to draft, route, and refine responses to detailed client deliverables
- Enable cross‑functional collaboration: Collaborate closely with account executives, solutions architects, and other stakeholders to align proposal strategy, tailor messaging to the client’s use case, and ensure that pricing, SOW language, and technical responses are internally consistent
- Continuously improve how we work: Stay informed about industry trends in proposal management, public sector procurement, and legal tech / AI, sharing relevant insights with the team to refine our content and approach over time
Skills
- 1–3 years of experience in a project‑oriented, multi‑stakeholder environment role such as proposals, project management, sales operations, consulting, legal operations, technical writing, or a similar field
- Highly organized and process‑driven, comfortable managing multiple concurrent projects, deadlines, and stakeholders without dropping details, especially in long‑cycle public sector or enterprise deals
- Excellent writing, editing, and proofreading skills, with the ability to turn complex technical and legal information into clear, concise, and persuasive responses tailored to the audience
- Curious and comfortable with technology and AI, eager to experiment with tools like SiftHub, Gemini, and other AI assistants to improve quality and efficiency while maintaining sound judgment about when human review is required
- Enjoy working cross‑functionally, building strong relationships with sales, solutions architecture, security & trust, legal, product, and finance, and adept at 'chasing' inputs with empathy and clear communication rather than escalation
- Comfortable pushing back or asking clarifying questions when requests are unclear, incomplete, or risk over‑commitment, and strive to protect both Everlaw and our customers by grounding responses in fact
- Authorized to work in the United States
- Direct RFx experience
- Experience with proposal management software such as SiftHub, Responsive, Loopio, or similar tools
- Exposure to public sector procurement (federal, state, or local government), including familiarity with RFP/RFI structures and evaluation criteria
- Background or strong interest in AI, data privacy, or security as they relate to SaaS platforms
Benefits
- Equity program
- 401(k) retirement plan with company matching
- Health, dental, and vision
- Flexible Spending Accounts for health and dependent care expenses
- Paid parental leave and approximately 10 days (80 hours) per year of sick leave
- Seventeen paid vacation days plus 11 federal holidays
- Membership to Modern Health to help employees prioritize mental health and wellness
- Annual allocation for Learning & Development opportunities and applicable professional membership dues
- Company-sponsored life and disability insurance
- Work in our downtown Washington D.C. or midtown New York City office
- Flexible work-from-home days on Tuesdays and Fridays
- Monthly home internet reimbursement
- Select your preference of hardware (Mac or PC) and customize your desk setup
- Enjoy a wide variety of snacks and beverages in the office
- Bond over company-wide out-of-the-box events and fun activities with your team
- Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice
- Take advantage of learning and career development opportunities
- Ranked #9 on Glassdoor's Best Places to Work 2023 for US small and medium companies
- One of Wealthfront’s 2021 Career Launching Companies, and ranked #2 on the “2022 Bay Area Best Places to Work” list by the San Francisco Business Times and the Silicon Valley Business Journal
- One of Fast Company’s World's Most Innovative Companies for 2022 and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good”
Company Overview
Everlaw offers a platform for document analysis to law firms, government, and corporations. It was founded in 2010, and is headquartered in Oakland, California, USA, with a workforce of 501-1000 employees. Its website is http://everlaw.com.