Overview:
Project Setup Accountant
LOCATION: Remote, U.S.
JOB STATUS: Full-time
CLEARANCE: N/A
CERTIFICATION: N/A
TRAVEL: As Needed
Astrion has an exciting opportunity for an experienced and results-oriented Project Setup Accountant. The Project Setup Accountant is a subject matter expert responsible for the end-to-end setup, maintenance, and governance of government contracts and projects within Deltek Costpoint. This role ensures complex contract structures are configured accurately and in full compliance with GAAP, FAR/DFARS, Cost Accounting Standards (CAS), and DCAA requirements. The Project Setup Accountant serves as a key liaison between Accounting, Contracts, Billing, and Program Management, providing leadership, guidance, and oversight across the project setup lifecycle.
There will be periodic peak workloads aligned with month-end close, billing cycles, contract awards, and audit periods.
REQUIRED QUALIFICATIONS / SKILLS
- Education
- Bachelor’s degree in Accounting, Finance, or a related field required.
- Experience
- 3 - 5+ years of accounting experience in a government contracting environment.
- Advanced, hands-on expertise with Deltek Costpoint project and contract setup.
- Strong experience with government contract types (CPFF, T&M, FFP, IDIQ).
- In-depth knowledge of FAR, DFARS, and Cost Accounting Standards (CAS).
- Systems & Technical Skills
- High proficiency in Deltek Costpoint (Project Setup, Contract Management, Billing, GL, and related modules).
- Advanced Excel skills
- Experience with process documentation and internal control design.
- Skills & Competencies
- Exceptional attention to detail and strong compliance mindset.
- Ability to interpret complex contracts and assess accounting and compliance risk.
- Strong teamwork and communication skills.
- Ability to work independently and manage multiple complex setups simultaneously.
- Strong analytical, problem-solving, and decision-making skills.
PREFERRED QUALIFICATIONS / SKILLS
RESPONSIBILITIES
- General Responsibilities
- Setup and maintenance of complex government contracts in Deltek Costpoint, including multi-CLIN/SLIN contracts, task orders, IDIQs, and contract modifications.
- Configure projects, subprojects, and task orders with appropriate revenue formulas, billing formulas, rate structures, ceilings, and periods of performance.
- Establish and maintain contract records in Costpoint Contract Management, including funding, ceilings, fee structures, and billing terms.
- Design and maintain compliant project charge trees, account groups, organizations, and labor category mappings.
- Contract Review & Financial Interpretation
- Serve as a reviewer for government contracts, amendments, and funding actions.
- Interpret contract terms and translate them into compliant Costpoint configurations for Cost-Plus, T&M, FFP, and IDIQ contracts.
- Identify financial, compliance, and setup risks and proactively recommend solutions.
- Compliance, Controls & Audit Support
- Ensure all project and contract setups comply with GAAP, FAR, DFARS, CAS, and company accounting policies.
- Enforce cost allowability and allocability through proper Costpoint configuration and internal controls.
- Serve as a accounting contact during external financial and DCAA audits and other government reviews related to project setup and billing.
- Leadership & Cross-Functional Partnership
- Act as advisor to Contracts, Billing, Program Management, and Finance leadership.
- Assist with developing, documenting, and improving standard operating procedures (SOPs) for project setup in Costpoint.
- Identify opportunities for process improvements, system enhancements, and automation.
- Billing, Revenue & Funding Oversight
- Establish billing and revenue setup to ensure accuracy, compliance, and alignment with contract terms.
- Monitor funding, ceilings, and period-of-performance controls and escalate potential issues to leadership.
- Support complex billing scenarios, revenue recognition, and project closeouts.
- Month-End Close & Reporting Support
- Provide support for month-end and year-end close related to project accounting.
- Assist with indirect rate calculations, revenue recognition analysis, and complex project-related journal entries.
- Provide project setup data and insights to support financial reporting, forecasting, and management decision-making.