Plan Document Specialist - Hybrid

First American Bank is the largest privately held bank in Illinois, offering a community-focused banking experience with a commitment to growth and stability. They are seeking a Plan Document Specialist to manage the preparation and maintenance of qualified and non-qualified retirement plans, ensuring compliance with regulatory standards and effective communication with clients.

Responsibilities

• Draft documents and corporate resolutions establishing plans
• Review existing plans in conjunction with preparing their amendment and restatement
• Prepare employee communications, including Summary Plan Descriptions, Summaries of Material Modifications, Beneficiary Designation Forms, election forms, and required participant notices
• Draft corporate resolutions and amendments
• Prepare various governmental filings
• Obtain fidelity bonds for new qualified retirement plans
• Apply for and secure Employer Identification Numbers and Trust Identification Numbers
• Provide effective and timely, both verbal and written, communications in a clear and professional manner with clients and their advisors on plan issues
• Coordinate with other staff members to resolve issues or gather data
• Research technical and regulatory concerns
• Develop and maintain working knowledge of retirement plan legislation and gain extensive knowledge of ERISA laws and regulations over time
• Conduct and complete additional assignments/projects as designated by management

Skills

• Associate degree and Paralegal certificate, or Bachelor's degree required
• Proven ability to handle multiple tasks independently, demonstrate strong attention to detail, and work well under pressure in a deadline-driven environment
• A history of academic and/or professional success with a persistent desire for professional development and a proven track record of achieving results
• Ability to read and interpret legal documents
• Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar
• Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively
• Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry
• Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach
• Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks
• Proficiency with Microsoft 365 and PDF editor products and applications, including the ability to effectively prepare or review documents, procedures, and reports
• Demonstrated ability to learn new systems and applications, as well as the ability to understand, adapt and adjust responsibilities/workflows as a result of system upgrades
• Punctuality is required to maintain First American Bank's customer service standards
• Retirement industry coursework or designation preferred but not required
• Experience with the Relius Document ASP Subscriber System preferred but not required

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