Ropes & Gray is a preeminent global law firm recognized for its excellence in various legal practices. They are seeking a Payroll Coordinator to support the payroll team in ensuring accurate and timely payroll processing for U.S. and global associates while maintaining compliance with financial controls and regulations.
Responsibilities
- Maintain the Payroll system by providing input or uploads as necessary or scheduled
- Maintain financial controls, and assure all transactions comply with audit /regulatory requirements by location
- Assist with cross check of new joiner / termination associate entry as well as review of HRIS notifications, assist with monthly payroll calculations and any other payroll information on an as needed basis
- Assist with processing payroll and final payroll check before transmitting payrolls; assist with manual payroll calculations and payments
- Adhere to stated deadlines, including pre- and post-transmit audits
- Liaise with payroll provider and assist with the payroll calculation check on payroll reports provided by the payroll vendor
- May need to set up ad hoc, manual payroll payments, depending on location
- Maintain outstanding client service relationships with other firm departments and outside payroll vendors to resolve any outstanding payroll questions, make process improvements, or help achieve finance / firm goals
- Lead process for the weekly payroll, including overseeing the summer associate program (May – Aug annually)
- Assist with handling overall monthly / ad hoc reporting, including but not limited to: Data entry for any / all 3E (financial system) associate timekeeper information including FTE updates (globally) Retrieve all ICIMs documents – distribute to team members
- Prepare vacation reports, based on 3E time entry (international locations only) Prepare / distribute various ad-hoc reports
- Prepare / assist with monthly FP&A report
- Assist with handling all queries and escalate, as necessary: Benefits team / Attorney Talent / HR teams regarding EE effects on payroll and “what if “payroll calculations
Skills
- Minimum of 1-3 years experience in fast paced payroll environment
- Demonstrated experience and ability with computer applications including Excel and Word
- Strong organization, analytical, and critical thinking skills
- Excellent verbal, written, and people skills
- ADP / Workday experience
Benefits
- Comprehensive health and well-being benefits
- Personal and professional development
- Career growth opportunities
- Collegial and supportive culture
- Discretionary bonus based on performance
Company Overview
Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row. It was founded in 1865, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.ropesgray.com/.Company H1B Sponsorship
Ropes & Gray LLP has a track record of offering H1B sponsorships, with 26 in 2025, 23 in 2024, 24 in 2023, 38 in 2022, 21 in 2021, 21 in 2020. Please note that this does not guarantee sponsorship for this specific role.