About the position
The Intellectual Property Specialist provides essential administrative and
procedural support for patent prosecution and portfolio management within the
firm’s electronics-focused practice. This role assists attorneys with
patent-related tasks, ensuring accurate filings and compliance with USPTO
requirements for some of the largest and most innovative technology companies in
the world.
Responsibilities
• Supports patent attorneys in docket and practice management for individual
applications
• Assists with domestic & foreign patent application preparation and filing
• Maintains IP databases and tracks basic deadlines for patent filings
• Reviews formalities of filed patent documents for proper form
• Manages routine patent documentation under supervision
• Prepares and files routine documents with USPTO (Filing Receipts,
Declarations, etc.)
• Generates templates for patent applications and standard Office Action
responses
• Performs electronic filings at the USPTO
• Prepares templates for legal documents (Declarations, Powers of Attorney,
Assignments)
• Manages new client intake and opening of matters
• Supports internal electronic file system management
• Assists with basic client communication under attorney supervision
• Maintains proficiency in required technologies (Microsoft Office, Adobe
Acrobat, iManage, USPTO products, Intapp)
• Participates in training programs to develop IP knowledge
• Assists with basic reporting tasks as assigned
• Supports team projects and process improvements
• Perform additional duties and tasks assigned, demonstrating flexibility and a
commitment to supporting the firm’s overall objectives
Requirements
• Bachelor’s degree or three (3) + years in a professional legal or corporate
environment required.
• Two (2) + years in IP administration or patent/trademark support within a law
firm or corporate IP department preferred.
• Demonstrates strong attention to detail and accuracy
• Follows established procedures and guidelines effectively
• Manages multiple tasks and deadlines simultaneously
• Shows initiative in learning new processes and systems
• Demonstrates reliability and professional communication skills
• Eagerness to learn and grow within IP field
• Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Creates a consistent and exceptional experience for
others, whether directly to external clients/customers or indirectly through
internal support, that elevates the overall perception of the firm.
• Demonstrates an understanding of objectives,
duties, responsibilities, and expectations of the job with exceptional quality
work.
• Works within team and cross-functionally to meet required results.
Nice-to-haves
• Paralegal certification or basic IP training a plus.
• Working knowledge of USPTO filing systems preferred
• Basic proficiency with IP docketing systems (e.g., CPI, Anaqua, FoundationIP)
preferred.
• Familiarity with USPTO filing systems (EFS-Web, TEAS) a plus
• Understanding of basic patent prosecution procedures preferred
• Basic knowledge of IP documentation and filing requirements
• Willingness to learn patent analytics and reporting tools
Benefits
• Holland & Hart works hard to promote work/life balance with a 37.5-hour
scheduled work week for most staff employees, a robust wellness program, and
generous PTO and holiday pay for eligible employees.
• Full-time employees become
eligible for benefits on the date hire, with a benefits offering that includes
medical, dental, vision, life, AD&D, EAP, STD, and LTD.
• Also available are
voluntary income protection benefits such as supplemental life, accident,
critical illness, and hospital indemnity insurances, as well as a
401(k)-retirement plan with a company match.
• In addition, the firm has programs
that may provide for educational assistance, free or discounted legal services,
and opportunities through the Holland & Hart Foundation, which is a non-profit
organization dedicated to creating volunteer opportunities for lawyers, staff,
families, and friends of Holland & Hart LLP.
• Part-time employees may have
access to some of these benefits, which may be on a pro-rated basis.