Human Resource Generalist - Onboarding & Compliance

Position Title: Human Resource Generalist – Onboarding & Compliance

Position Location: Remote - work virtually from anywhere in the United States

JOB SUMMARY

The HR Generalist – Onboarding & Compliance is responsible for managing and executing end-to-end onboarding processes while ensuring compliance with all employment regulations and company standards across Smart Tech Contracting. This role supports enterprise onboarding, compliance administration, and HR operations, including I-9 processing, E-Verify, background checks, and new hire integration.

The HR Generalist – Onboarding & Compliance ensures new employees are successfully onboarded with a seamless and engaging experience while maintaining accurate, audit-ready documentation and adherence to federal and state employment laws. This role plays a critical part in establishing consistent onboarding practices, improving efficiency through technology, and supporting a positive employee experience from day one.

The HR Generalist – Onboarding & Compliance owns onboarding and compliance processes end-to-end, including documentation, system workflows, coordination with IT and internal teams, and continuous process improvement. This role partners with HR, Operations, and leadership to align onboarding practices with organizational standards and drive operational excellence.

The HR Generalist – Onboarding & Compliance will receive limited direction on day-to-day work and general instruction on new projects, tasks or assignments. Will execute and assist team leadership on projects, tasks or assignments of complex scope. Will work independently or under limited supervision.

This person will receive little instruction on day-to-day work, general instructions on new assignments

This person will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Onboarding & Orientation (60%)

• Manage and execute the end-to-end onboarding process for all new hires from offer acceptance through first 90 days
• Develop, schedule, and facilitate engaging orientation sessions introducing company culture, policies, procedures, and benefits
• Serve as the primary point of contact for new employees, providing guidance and support throughout onboarding
• Coordinate onboarding timelines and ensure completion of all pre-employment and new hire requirements
• Partner with hiring managers to ensure role readiness, onboarding plans, and smooth team integration
• Track onboarding progress and follow up with new hires and managers to ensure successful assimilation
• Continuously evaluate and improve onboarding processes to enhance efficiency and employee experience
• Ensure all onboarding activities are completed accurately, timely, and in alignment with company standards

Compliance (I-9s & Background Checks) (20%)

• Oversee completion, verification, and storage of I-9 documentation in compliance with federal regulations
• Administer E-Verify processes accurately and within required timelines
• Initiate, monitor, and review background checks, ensuring timely completion and issue resolution
• Ensure compliance with federal, state, and local employment laws and internal policies
• Maintain organized, secure, and audit-ready employee records and documentation
• Support internal and external audits related to onboarding and employment compliance
• Stay current on regulatory changes and update processes as needed

HR Administration (10%)

• Review and distribute offer letters, employment agreements, and new hire documentation
• Maintain accurate and up-to-date employee records within HRIS systems
• Perform data entry, audits, and regular system updates to ensure data integrity
• Assist in developing and maintaining HR templates, forms, and standard operating procedures
• Support reporting and documentation needs related to onboarding and HR operations

Technology, Systems & IT Coordination (5%)

• Utilize and manage HR systems such as Rippling and Smartsheet to track onboarding workflows and tasks
• Collaborate with IT to ensure timely provisioning of equipment, system access, and credentials for new hires
• Troubleshoot onboarding system issues and provide support to employees and managers
• Identify opportunities to automate workflows and improve efficiency through HR technology
• Support HRIS enhancements, integrations, and system updates

Employee Experience & Engagement (5%)

• Coordinate welcome kits, onboarding materials, and first-day logistics to create a positive first impression
• Facilitate office tours (virtual or in-person) and onboarding check-ins
• Gather feedback from new hires to continuously improve the onboarding experience
• Partner with leadership and HR to enhance employee engagement during the onboarding period
• Support initiatives that promote a welcoming, inclusive, and high-performing workplace culture

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs Other Related Duties as Assigned

POSITION REQUIREMENTS (ADVANCED LEVEL FOR ALL OF THE FOLLOWING)

• Knowledge of onboarding processes, employee lifecycle, and best practices
• Knowledge of federal, state, and local employment laws, including I-9 and E-Verify requirements
• Knowledge of background check procedures and compliance standards
• Knowledge of Human Resource Information Systems (HRIS) and data management practices
• Knowledge of HR documentation, recordkeeping, and audit requirements
• Knowledge of employee experience principles and onboarding engagement strategies
• Understanding of HR operations, policies, and procedures
• Strong organizational and time management skills with the ability to manage multiple onboarding workflows simultaneously
• Attention to detail and accuracy in handling compliance documentation and employee records
• Effective verbal and written communication skills for interacting with new hires and cross-functional teams
• Proficiency in HR systems such as Rippling, Smartsheet, or similar platforms
• Problem-solving and critical thinking skills to address onboarding and compliance issues
• Ability to leverage technology and automation to improve HR processes
• Interpersonal skills with the ability to build relationships and provide a positive onboarding experience
• Data entry and reporting skills with a focus on maintaining data integrity
• Ability to manage end-to-end onboarding processes independently and efficiently
• Ability to maintain strict confidentiality and handle sensitive employee information
• Ability to interpret and apply employment laws and compliance requirements
• Ability to work in a fast-paced, deadline-driven environment with competing priorities
• Ability to collaborate effectively with HR, IT, hiring managers, and leadership
• Ability to identify process improvement opportunities and implement solutions
• Ability to adapt to new technologies, systems, and evolving HR practices
• Ability to provide a high level of customer service and support to new employees

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Ability to remain in a stationary position for extended periods while working on a computer.
• Ability to move through offices, job sites, and warehouse environments as needed.
• Ability to occasionally lift or move items up to 25 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL / RELOCATION REQUIREMENTS

• Up to 10% as needed
• Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position.
• Travel may involve transportation by car or plane depending on the destination and nature of the business need.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Human Resources, Business, or a related field

OR

• A recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP

OR

• Equivalent professional recruiting experience
• Minimum of 5 years of recruiting experience

BENEFITS

Smart Tech Contracting offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.