The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions.
We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here!
Duties & Responsibilities
The Fund Finance Portfolio/Sales Associate is responsible for supporting new business activity and ongoing portfolio management for Fund Finance relationships, including but not limited to the following:
Client Onboarding & Diligence Coordination:
Serve as a primary point of coordination for client and prospect documentation requests, including follow-up to ensure timely and complete responses.
Design, maintain, and manage standardized diligence request templates for credit and treasury needs, including prescreen, underwriting, and post-closing stages.
Review diligence materials for completeness and accuracy; identify gaps and coordinate resolution with internal partners and clients.
Establish and maintain secure document repositories (e.g., GlobalScape and SharePoint), ensuring consistent organization, reconciliation, and naming conventions.
Partner with Relationship Managers, Treasury Management Sales Officers, and Portfolio Managers to ensure accuracy of pipeline reporting, key milestones, fundings, and closings.
Build and maintain accurate relationships, households, and opportunities within nCino and related systems.
Portfolio & Credit Support:
Support Portfolio Managers and Relationship Managers with credit-related processes, including underwriting support and annual servicing.
Maintain and reconcile Limited Partner (LP) data, including subscription agreements, capital commitments, exclusions, and guarantees.
Track borrowing base availability and ensure consistency with borrower capital tables and governing documentation.
Support quarterly and annual portfolio reviews, credit reviews, and reporting requirements.
Treasury & Deposit Support:
Coordinate with Treasury Management and Operations teams to facilitate deposit account openings and implementation of treasury services.
Monitor account opening exceptions and work with internal partners to resolve outstanding items.
Support Treasury Navigator implementations and ongoing servicing needs as required.
Risk, Compliance & Controls:
Complete Customer Acceptance Program (CAP) pre-approval forms and submissions, including foreign loan borrowing documentation.
Track enhanced due diligence requirements related to foreign LPs, PEPs, AML policies, and other risk-related items.
Assist with monitoring maturing loans, past dues, covenant reporting, and collateral exceptions, ensuring timely resolution.
Support responses to internal credit, risk, or audit inquiries.
Collaboration & Special Projects:
Reconcile data across loan systems, treasury platforms, and reporting tools.
Participate in special projects and initiatives related to Fund Finance portfolio management, reporting enhancements, and process improvements.
Periodically accompany Relationship Managers on client or prospect calls, as requested.
It is the responsibility of this role to take ownership of all tasks and challenges that they encounter in the operation of their assigned position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications
Education Requirements
Bachelor’s degree in Finance, Accounting, Business, or a related field, or equivalent relevant experience
Minimum Experience
1–3 years of experience in commercial banking, credit support, portfolio management, fund administration, or a related financial services role.
Exposure to fund finance, subscription lending, private capital, or complex commercial credit structures preferred.
Experience supporting relationship managers, portfolio managers, or sales teams in a client-facing or portfolio support capacity is a plus.
Additional Physical Demands
Must be able to effectively access and interpret information on computer screens, documents, and reports. This position requires a large amount of time in front of a computer. This can be done sitting or standing with use of the right desk.
Knowledge, Skills, & Abilities
Working knowledge of credit documentation, underwriting support processes, and portfolio monitoring.
Familiarity with treasury management products, deposit operations, and client onboarding workflows.
Strong analytical skills with the ability to synthesize complex data and present clear insights.
Ability to maintain confidentiality and adhere to regulatory, compliance, and risk management standards
Strong written and verbal communication skills with the ability to interact effectively with internal partners and external clients.
Demonstrated ability to manage multiple priorities, deadlines, and workflows in a fast-paced, deal-oriented environment.
High attention to detail with strong organizational and follow-through skills.
Analytical mindset with the ability to interpret fund structures, LP data, borrowing base mechanics, and portfolio metrics.
Proficiency in Microsoft Office applications, particularly Excel, for data analysis and reporting.
Ability to learn and navigate banking systems and credit platforms such as nCino and related portfolio tools.
Collaborative approach with the ability to build effective working relationships across sales, credit, treasury, risk, and operations teams.
Self-directed and proactive, with the ability to operate effectively with limited supervision.
Physical Demands and Work Environment
Physical Demands
Ability to communicate in person, on the phone, and through electronic channels
Ability to use a computer on a frequent basis, including typing and sustained attention to a monitor
Ability to sit, walk, and/or stand for extended periods of time
Ability to bend and reach
Work Environment
Office: This position reports to a physical Company location, and the setting will be a typical office environment.
Remote or hybrid: For remote or hybrid positions, a secure and distraction-free setting is required, with a reliable internet connection (cable or fiber preferred, mobile hotspots not acceptable). Hybrid positions will report to a physical Company location, as directed by the manager, and that setting will be a typical office environment.
Equal Opportunity Employer, including disabled/veterans.