Kaiva Tech, LLC is seeking a Federal Student Aid Regulatory Case Analyst
Reports To: Program Manager
Location: Remote
Schedule: Monday – Friday
Hours: Full-time, 40-hours/week
FLSA Status: Hourly, Nonexempt
Clearance: Public Trust
Position Summary:
The Federal Student Aid Regulatory Case Analyst supports the Department of Education, Federal Student Aid (FSA) Ombudsman by reviewing, analyzing, and resolving complex consumer financial and regulatory cases in accordance with applicable federal statutes (Title IV), regulations, and established program guidance. This role performs comprehensive case reviews, gathers and evaluates documentation from multiple sources, applies statutory and regulatory criteria, and prepares structured written determinations for both internal and government review. This position is accountable for maintaining high standards of accuracy, documentation integrity, and productivity within a performance-based contract environment.
Essential Duties and Responsibilities:
- Assess assigned cases to determine jurisdiction, scope, and appropriate course of action.
- Perform detailed document reviews and comprehensive fact gathering from internal and external sources.
- Evaluate cases in accordance with applicable federal statutes, regulations, and internal policies, including financial assistance or consumer protection frameworks as applicable.
- Develop structured written analyses utilizing the Issue–Rule–Analysis–Conclusion (IRAC) methodology or a comparable analytical framework.
- Prepare professional correspondence and resolution summaries for internal and government review.
- Record all actions, findings, and outcomes in case management/CRM systems in accordance with documentation standards.
- Maintain accuracy, completeness, and compliance with established quality assurance standards and performance metrics.
- Manage assigned caseload to achieve defined productivity targets and service level requirements in a performance-based environment.
- Engage in quality reviews, calibration sessions, training activities, and continuous improvement initiatives.
- Submit Monthly Status Reports on a regular basis, as required.
- Complete required compliance training as assigned.
- Other duties as assigned.
Knowledge and Critical Skills:
- Capable of applying advanced analytical and critical thinking to complex regulatory scenarios.
- Demonstrated expertise in structured professional writing and preparation of formal case determinations.
- Proven capacity to manage multiple cases concurrently while maintaining accuracy and meeting productivity expectations.
- Meticulous attention to detail and disciplined documentation practices.
- Proficiency in Microsoft Office Suite applications.
- Self-directed work style suited for an independent remote environment with high accountability and performance expectations.
Education & Work Experience:
- Bachelor's degree in Business, Public Administration, Legal Studies, Finance or related field.
- Minimum of 4 years of progressive professional experience in regulatory case management, quality assurance, compliance review, or a closely related analytical field in lieu of a degree.
- Extensive experience reviewing, interpreting, and synthesizing complex documentation and case records.
- Practical experience operating within a CRM or case management system (Salesforce preferred).
Certifications, Licenses:
N/A
Special Requirements:
- Must be a U.S citizen.
- Must be able to obtain and maintain Public Trust level clearance.
Work Environment:
Employee will primarily work remotely in a professional home office environment with standard computer and communications equipment. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs on a regular basis.
Physical Demands:
To successfully perform the essential functions of the job, the employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear; see to read printed materials and computer screens; mobility to work in a typical office setting. Ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and may be required to provide recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing.
Employee must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds. Regular and predictable attendance is essential.