Event Coordinator

The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations and corporate events. The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events, requiring strong organization and communication skills.

Responsibilities

• Support planning and coordination for upcoming events across corporate, social, and brand experience clients
• Manage all incoming requests through all channels
• Assist with confirming event details, timelines, vendor needs, and operational requirements
• Help prepare event documents including timelines, checklists, and Run of Show materials
• Coordinate communication with vendors, venues, and internal teams leading up to events
• Track key planning milestones and help ensure deadlines are met
• Help maintain strong relationships with vendors, venue teams, and event partners
• Explore new vendor opportunities based on trends and client requests
• Create and manage new vendor menus and details in our event planning platform
• Communicate with vendors to confirm event logistics and event requirements
• Support client communication by gathering details and clearly documenting requests
• Assist in keeping all partners aligned and informed throughout the planning process
• Help ensure a high level of hospitality and professionalism in all interactions
• Provide on-site support for select events
• Help manage setup, vendor arrival, timelines, and execution details
• Serve as a key support contact for vendors and partners during live events
• Support marketing efforts by taking pictures and videos when on-site at events
• Troubleshoot issues in real time while maintaining a calm and professional presence
• Help ensure service standards and event flow are maintained throughout execution
• Assist with post-event follow-ups and wrap-up tasks
• Gather notes and feedback from events to support future improvements
• Help document event insights, operational learnings, and client preferences
• Support ongoing relationship building with clients, vendors, and venue partners

Skills

• 1 to 4 years of experience in event coordination, hospitality, event production, or a related field
• Strong organization and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Experience coordinating with vendors, clients, or venue teams
• Strong communication skills both written and verbal
• Detail oriented with the ability to stay calm in fast-paced environments
• Comfortable supporting occasional evening or weekend events
• Ability to travel locally for venue visits and events
• Proactive, solutions-oriented mindset
• Experience working with caterers, venues, or other event-related companies
• Familiarity with Run of Show documents and event timelines
• Experience with HubSpot or other CRM platforms
• Experience supporting corporate or social events

Benefits

• 401(k) savings plan with company match
• Opportunity to participate in company healthcare plan
• Paid time off
• Professional development and networking opportunities

Company Overview