Development Coordinator

EarthCorps is a Seattle-based non-profit that cultivates leaders and community partnerships to advance environmental justice. The Development Coordinator is responsible for managing fundraising operations, ensuring accurate donor stewardship, and coordinating campaign execution logistics.

Responsibilities

• Upload all gifts daily/weekly to CRM (online, checks, EFT, stock, employer match); code campaigns, appeals, funds, and soft credits
• Generate and mail/email timely acknowledgment letters and tax receipts; ensure personalization and proper recognition preferences
• Maintain spotless CRM records (contact updates, affiliations, giving history, consent/preferences)
• Reconcile gifts with Finance monthly; track pledges and installment schedules
• Document and continuously improve gift processing workflows and CRM data standards to ensure compliance, accuracy, and long-term system sustainability
• Execute stewardship touchpoints for annual donors (thank-you calls, handwritten notes, impact updates, donor surveys)
• Coordinate pull-lists for thank you calls by board/leadership and track completion in CRM
• Support donor segmentation for renewal/upgrade campaigns and lapsed reactivation
• Coordinate list segmentation, list pulls, scheduling, and CRM tagging for all fundraising communications in collaboration with Communications
• Track and report on campaign performance (revenue, response rates, and participation metrics)
• Ensure donation forms, appeal materials, and stewardship touchpoints are current and aligned with campaign messaging
• Plan and execute small-to-mid-size donor events (briefings, site tours, cultivation salons) and support larger annual event
• Own guest lists, RSVPs, nametags, room/AV/vendor logistics, run-of-show, and post-event follow-up tagging/notes
• Coordinate volunteer speakers and corpsmember storytelling prep
• Build/maintain dashboards and routine reports (retention, LYBUNT/SYBUNT, giving by segment, campaign progress) in collaboration with Salesforce Administrator
• Pull clean, segmented lists for appeals/stewardship and ensure deduping and opt-out compliance
• Conduct light prospect research in collaboration with the Director (basic capacity and affinity notes; no deep profiles)
• Maintain recurring dashboards and standard performance reports; advanced analytics and forecasting are led by the Director
• Maintain grants calendar (deadlines, deliverables, reports); track status in CRM/SharePoint
• Coordinate document collection (program data, budgets, letters), attachments, signatures, and portal submissions
• File grant documents and outcomes; assist with outcomes tracking for reports
• Support for donor meetings; help prep one-pagers, briefing notes, and follow-up tasks in CRM
• Process vendor invoices/expense reports; order print materials; manage inventory of stewardship supplies

Skills

• 1–3 years of experience in fundraising operations, nonprofit admin, customer operations, revenue processing, or similar detail-oriented role involving financial transactions and CRM management
• Comfort with a nonprofit CRM (e.g., Salesforce, Raiser's Edge, EveryAction, Bloomerang, Neon) and Excel/Sheets
• Excellent organization and time management; able to juggle many details and deadlines with accuracy
• Strong storytelling and written communication; customer-service orientation and donor-facing professionalism
• Basic reporting/list-pulling skills; willing to learn segmentation and dashboards
• Commitment to equity, inclusion, and environmental justice
• Event logistics experience

Benefits

• Vacation: 15 days per year.
• Sick leave: 12 days per year.
• Holidays: 14 holidays and 2 floating holidays per year.
• Additional Time-off: The office is closed for 12 business days in December/January.
• 401(k): retirement plan with 3% match after 6 months.
• Employer-paid insurance premiums: Includes medical, dental, vision, and disability.
• Additional Benefits: Life Insurance, FSA/HSA, Employee Assistance Program, discounted ORCA Card, and ProDeals.

Company Overview