Development Coordinator

EarthCorps is a Seattle-based non-profit that cultivates leaders and community partnerships to advance environmental justice. The Development Coordinator owns the integrity and execution of EarthCorps’ fundraising operations, leading gift processing, CRM data quality, and campaign execution logistics.

Responsibilities

• Upload all gifts daily/weekly to CRM (online, checks, EFT, stock, employer match); code campaigns, appeals, funds, and soft credits
• Generate and mail/email timely acknowledgment letters and tax receipts; ensure personalization and proper recognition preferences
• Maintain spotless CRM records (contact updates, affiliations, giving history, consent/preferences)
• Reconcile gifts with Finance monthly; track pledges and installment schedules
• Document and continuously improve gift processing workflows and CRM data standards to ensure compliance, accuracy, and long-term system sustainability
• Execute stewardship touchpoints for annual donors (thank-you calls, handwritten notes, impact updates, donor surveys)
• Coordinate pull-lists for thank you calls by board/leadership and track completion in CRM
• Support donor segmentation for renewal/upgrade campaigns and lapsed reactivation
• Coordinate list segmentation, list pulls, scheduling, and CRM tagging for all fundraising communications in collaboration with Communications
• Track and report on campaign performance (revenue, response rates, and participation metrics)
• Ensure donation forms, appeal materials, and stewardship touchpoints are current and aligned with campaign messaging
• Plan and execute small-to-mid-size donor events (briefings, site tours, cultivation salons) and support larger annual event
• Own guest lists, RSVPs, nametags, room/AV/vendor logistics, run-of-show, and post-event follow-up tagging/notes
• Coordinate volunteer speakers and corpsmember storytelling prep
• Build/maintain dashboards and routine reports (retention, LYBUNT/SYBUNT, giving by segment, campaign progress) in collaboration with Salesforce Administrator
• Pull clean, segmented lists for appeals/stewardship and ensure deduping and opt-out compliance
• Conduct light prospect research in collaboration with the Director (basic capacity and affinity notes; no deep profiles)
• Maintain recurring dashboards and standard performance reports; advanced analytics and forecasting are led by the Director
• Maintain grants calendar (deadlines, deliverables, reports); track status in CRM/SharePoint
• Coordinate document collection (program data, budgets, letters), attachments, signatures, and portal submissions
• File grant documents and outcomes; assist with outcomes tracking for reports
• Support for donor meetings; help prep one-pagers, briefing notes, and follow-up tasks in CRM
• Process vendor invoices/expense reports; order print materials; manage inventory of stewardship supplies

Skills

• 1–3 years of experience in fundraising operations, nonprofit admin, customer operations, revenue processing, or similar detail-oriented role involving financial transactions and CRM management
• Comfort with a nonprofit CRM (e.g., Salesforce, Raiser's Edge, EveryAction, Bloomerang, Neon) and Excel/Sheets
• Excellent organization and time management; able to juggle many details and deadlines with accuracy
• Strong storytelling and written communication; customer-service orientation and donor-facing professionalism
• Basic reporting/list-pulling skills; willing to learn segmentation and dashboards
• Commitment to equity, inclusion, and environmental justice
• Event logistics experience

Benefits

• Vacation: 15 days per year.
• Sick leave: 12 days per year.
• Holidays: 14 holidays and 2 floating holidays per year.
• Additional Time-off: The office is closed for 12 business days in December/January.
• 401(k): retirement plan with 3% match after 6 months.
• Employer-paid insurance premiums: Includes medical, dental, vision, and disability.
• Life Insurance
• FSA/HSA
• Employee Assistance Program
• Discounted ORCA Card
• ProDeals

Company Overview