Invest Ottawa is an organization focused on supporting local businesses and driving economic growth. The Program Data & Reporting Coordinator will ensure that program data is organized and reliable, coordinating data inputs and managing reporting schedules to align with funder agreements.
Responsibilities
- Maintain a clear reporting calendar and proactively communicate deadlines to stakeholders, keeping everyone aligned and on track
- Coordinate timely input collection from teams to allow for thorough review and approvals
- Work closely with the Impact Data Analyst to collect, synthesize, and validate data for program and corporate reporting, ensuring accuracy and consistency
- Build and deploy data collection surveys in close collaboration with internal stakeholders
- Collaborate across teams to ensure all reporting outputs meet standards and data inputs are aligned
- Support continuous improvement of tools and processes to enhance data quality and usability
- Review and refine qualitative reports to ensure clarity, coherence, and alignment with funder expectations, as needed
- Administer contractor agreements, purchase orders, and invoice reconciliation with accuracy and efficiency
- Collaborate with Program Managers and Finance to support project forecasting and budget tracking, as needed
- Contribute to the development and refinement of internal policies, procedures, documentation, and templates
- Identify and support the implementation of process enhancements that improve operational efficiency and effectiveness
Skills
- Exceptionally detail-oriented
- Strong organization and time management skills
- Analytical thinker who enjoys working with data and solving problems
- Quick to learn new software tools and systems
- Comfortable working independently at your computer, managing data and documenting processes
- Proven ability to collaborate effectively across diverse teams, influencing outcomes without direct authority
- Demonstrates initiative, adaptability, and a continuous improvement mindset in fast-paced, dynamic environments
- Skilled in Microsoft Excel (formulas, tables, data analysis, reporting)
- Familiarity with financial processes such as budget tracking and invoice reconciliation is an asset
- Experience with survey platforms, Power BI dashboards, or project management software (like Asana) is helpful, but not required
Company Overview
Invest Ottawa delivers economic development programs and initiatives that increase entrepreneurial momentum, wealth and jobs in Ottawa. It was founded in 1983, and is headquartered in Ottawa, Ontario, CAN, with a workforce of 51-200 employees. Its website is http://investottawa.ca.