Mission
The Bookkeeper is committed to ensuring the financial integrity and operational efficiency of our studios. Through accurate bookkeeping, timely reporting, and thoughtful organization, they uphold the brand's core values of professionalism, transparency, and accountability. By managing financial records across multiple systems — including QuickBooks Online, Mariana Tek, Stripe, and Paychex — they provide essential support to ownership and help drive informed decision-making. With a focus on consistency, clarity, and trust, the Bookkeeper plays a critical role in sustaining a financially sound foundation for our growing, community-centered studio.
Key Responsibilities
Financial Management & Reconciliation
- Own and manage QuickBooks Online (QBO) including all journal entries and account categorization
- Enter and reconcile all bank transactions accurately and on time
- Manage and reconcile credit card activity on a monthly basis
- Perform monthly balance sheet account reconciliations with full documentation and supporting workpapers
- Reconcile Stripe transactions and match deposits to revenue reports from Mariana Tek
- Manage monthly loan account reconciliations
Reporting & Insights
- Prepare and deliver a full Monthly Financial Statement Package including Balance Sheet, Income Statement, Trailing 12-Month Income Statement, and location-level breakdowns with visuals for C-Suite leadership
- Flag and clearly explain variances, trends, or anomalies to management
- Assist in cash flow reporting and forecasting
- Develop and maintain budgets in collaboration with management
- Prepare financials for investor packages and business planning as needed
Revenue & Subscription Allocation
- Review and enter Mariana Tek revenue reports into QBO accurately and consistently
- Allocate subscriptions across studio locations with accuracy and consistency
- Track and categorize income from various sources including memberships, class packs, teacher training, events, and retail
Vendor & Expense Management
- Process and schedule vendor payments in a timely manner
- Track recurring subscriptions and ensure timely payment
- Maintain organized digital records of all vendor invoices and payment history
- Monitor expenses across categories and identify opportunities for efficiency
Payroll & Contractor Oversight
- Prepare and enter payroll data into Paychex and QBO for timely processing
- Track contractor payments and support 1099 reporting at year-end as needed
- Ensure all compensation aligns with studio policies and class metrics
Special Projects & Compliance
- Support audit requests and tax preparation in collaboration with CPA or external consultants
- Assist with reporting for licensing, insurance, or sales tax filings as needed
- Maintain organized financial records for internal and external reviews
- Lead or assist with financial components of studio expansion, new programming, or pricing model changes
Skills & Competencies
- Proficient in QuickBooks Online and Excel
- Familiarity with Mariana Tek or similar fitness or wellness CRM platforms is strongly preferred
- Deep understanding of accounting principles, reconciliations, and general ledger management
- Strong analytical skills and high attention to detail
- Excellent organizational and time management skills
- Clear communicator with the ability to explain financial concepts to non-finance team members
- Discreet and professional in handling confidential business information
- Flexible, responsive, and comfortable working in a growing, entrepreneurial environment
Experience & Qualifications
- 3 or more years of full-charge bookkeeping experience — this is the foundation of the role
- Demonstrated experience managing the full bookkeeping cycle independently, from data entry through financial statement preparation
- Experience preparing financial statements, reconciliations, and supporting documentation
- Prior experience with a service-based business; fitness, wellness, or studio experience is a plus
- Comfortable working independently and delivering consistent results with minimal supervision
CPA license, required
Requirements
100% Remote
Up to $10/hr
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