Construction and Facilities Coordinator

Westport Properties, Inc. is looking for a talented Construction and Facilities Coordinator to join our team. The focus of this position is to coordinate multiple aspects of our construction projects for our residential and commercial properties. If you're a highly organized individual who enjoys building and maintain relationships, and has experience in commercial or residential construction management with a specialty in facilities management, then read on and apply today!

Job Title: Construction and Facilities Coordinator

Reports To: Construction Project Manager

Locations: Remote (Must live in the U.S.)

FLSA Status: Exempt

Position Status: Full-time

Work Schedule: Monday - Friday with occasional overtime and/or weekends

Salary Range: $70,000 + (depending on experience)

Travel: Up to 10% / month

Job Summary:

The Construction and Facilities Coordinator role represents Westport Properties to new and existing team members, current and future partners, investors, and vendors. It requires a high degree of professionalism, diplomacy, and tact in all situations and under all circumstances. The ideal Construction and Facilities Coordinator candidate has a background in coordinating contracts and services. Has a vast knowledge of day-to-day maintenance projects for commercial and residential properties. This position requires project management and can move from task to task easily, keeping track of many moving parts at once. The Constructions and Facilities Coordinator will be responsible for maintaining effective communication, and relationships with multiple departments, field management, and WPI team members at all levels. Will also be an example and mentor to Property Service Coordinators Support.

Essential Duties & Responsibilities

• Ensures the successful execution of annual construction improvement projects (capital expenditures) from concept to completion documenting repair actions daily
• Day-to-day supervision of cost to manage budgets, expense management/control and site improvement strategies through the direct supervision of Property Services Manager for all new and existing properties on a market-by-market and site-by-site basis.
• Support the operations department
• Develop and maintain a pipeline of vendors and general contractors in different states/regions. obtain and review necessary documentation needed to be categorized a WPI Preferred Vendor
• Coordinate and schedule vendor bids and work (W9 and Liability Insurance)
• Work with city departments to coordinate inspections and approvals
• Coordinate and schedule facility maintenance items
• Research vendors and solutions to routine maintenance challenges
• Support fellow coordinators when in need
• Support and handle escalated requests
• Review, audit requests and escalate issues deemed �escalated requests�
• Review and audit facility vendors, and task schedules
• Review and audit 3rd party vendor management procedures
• Assist in other facilities duties as assigned
• Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines
• Must be an initiative-taker able to work in a high pace environment

Core Competencies:

• Commitment to Westport�s Mission, Vision, and Core Values
• Goal-oriented and able to work independently
• Adaptable to various work settings and team dynamics

Education / Experience

• Bachelor's or Associate's degree or equivalent experience required
• At least 5 years of commercial or residential construction management experience with emphasis in facilities management.
• Strong project accounting skills, including budget development, ongoing project cost monitoring and contract management.
• Excellent negotiation and communication skills
• Strong computer skills (MS Suite office of programs including Word, Excel, Access, and Project)

Qualifications Required:

• Valid driver�s license
• Proven ability to consistently meet and exceed performance standards
• Strong analytical and problem-solving abilities
• Able to prioritize multiple projects and deal with numerous interruptions
• Work well under pressure, meeting deadlines consistently
• Able to work independently with minimal supervision
• Must be able to perform some of the physical requirements of the job
• Ability to travel to different states to oversee projects and meet/look for vendors.
• Ability and willingness to work remotely and in new environments
• Strong written and verbal communication skills
• Strong computer skills and proficiency in Microsoft Office Suite: Word, Outlook, and Excel
• Highly organized and able to track progress on multiple concurrent projects
• Ability to understand and follow Company policies, and stay current with relevant industry standards

Benefits for Full-Time Employees

• $7,800 contributed annually toward health benefits: medical, dental, vision
• Company paid life insurance coverage � up to $50,000 per employee (basic life and AD&D)
• 401(k) plan with employer match
• Generous paid time off offered � earn 3 weeks per year beginning at hire date
• Up to 10 paid holidays
• Rewards and recognition
• Company sponsored events throughout the year
• Potential for growth and advancement
• Discretionary bonus based on several factors

About Westport Properties

Founded in 1985, Westport Properties (�WPI�) is an owner-operator of self-storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2025, WPI has over 17 million square feet of self-storage space under management and its total assets under management is over $3 billion with its US Storage Centers brand as well as over 650 multifamily units while employing over 600 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $15M and Charity Storage has raised over $1.2M.

Disclaimer

All employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV records. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management�s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.