Robins Kaplan LLP is a law firm seeking an Administrative Assistant in their Minneapolis office. The role involves providing administrative support to firm professionals, requiring professionalism, confidentiality, and strong organizational skills.
Responsibilities
- Handles numerous assignments and requests simultaneously
- Prepares memoranda, correspondence, and other documents
- Proofreads materials for accuracy and completeness
- Maintains supervisors’ calendars; provides reminders as needed
- Processes expense requests, submits reimbursements
- Manages team travel reservations and prepares itineraries
- Tracks receipt of incoming/outgoing materials; scans and files accordingly
- Stores documents correctly in document management and file systems
- Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
- Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately
- Gathers, prepares, and distributes/mails materials
- Coordinates work with support departments to ensure high quality, service-oriented results
- Submits membership/registration fees; tracks submissions
- Maintains business and client contact information
- Provides assistance to colleagues
- Performs all other projects as assigned
Skills
- High degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability
- Handles numerous assignments and requests simultaneously
- Prepares memoranda, correspondence, and other documents
- Proofreads materials for accuracy and completeness
- Maintains supervisors' calendars; provides reminders as needed
- Processes expense requests, submits reimbursements
- Manages team travel reservations and prepares itineraries
- Tracks receipt of incoming/outgoing materials; scans and files accordingly
- Stores documents correctly in document management and file systems
- Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
- Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately
- Gathers, prepares, and distributes/mails materials
- Coordinates work with support departments to ensure high quality, service-oriented results
- Submits membership/registration fees; tracks submissions
- Maintains business and client contact information
- Provides assistance to colleagues
- Performs all other projects as assigned
- Team player
- Client service know-how
- Good judgment
- Organizational expertise
- Attention to detail
- Time management skills
- Flexibility
- Analytical thinking
- Professionalism
- Delivers outstanding client service with a can-do attitude
- Possesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
- Uses initiative and independent judgment within established guidelines
- Prioritizes workloads appropriately
- Interprets data accurately and presents information concisely
- Exercises discretion in handling confidential, controversial, or sensitive information
- Demonstrates high degree of professionalism
- Works well under pressure and within tight deadlines
- Word, Outlook, Excel, PowerPoint, and Adobe proficiency
- Associate's or Bachelor's degree required
- Experience as an Administrative Assistant preferred
- Prior legal industry experience desired
Company Overview
Robins Kaplan LLP is among the nation’s premier trial law firms, with more than 200 attorneys in Bismarck, N.D.; Boston; Los Angeles; Minneapolis; New York; Silicon Valley; and Sioux Falls, S.D. It was founded in 1938, and is headquartered in Atlanta, Georgia, USA, with a workforce of 501-1000 employees. Its website is http://robinskaplan.com.