AllianceBernstein is a global investment-management firm providing industry-leading research and investment solutions. The Administrative Assistant will partner with financial advisors to support client needs, enhance productivity, and manage various administrative tasks.
Responsibilities
- Ensure advisors are prepared for client and prospect meetings, including creating and preparing presentations, meeting materials, and reports
- Demonstrate a hospitality mindset in setting up and arranging on-site client meetings
- Effectively manage advisors’ calendars, including scheduling and maintaining meetings, while considering preferences and needs
- Serve as primary point of escalation for client inquiries and administrative requests
- Proactively communicate with advisors to understand priorities and keep them up to date on changes and developments that impact their practice and clients
- Build strong relationships with clients and their professionals, responding to their needs with urgency and willingness to go above and beyond expectations
- Collaborate with other administrative assistants, coordinators, associates, management, and internal business partners to complete tasks, find solutions, and support business goals
- Participate in event coordination for the office with responsibilities including attending strategy calls, attendee outreach, and event logistics
- Take ownership of tasks related to general office maintenance, including ordering supplies and facilities management
- General administrative duties including writing correspondence, answering phones, database maintenance, expense management oversight and organizing travel plans
- Answer internal and external telephone calls within your team and while covering the reception desk
- Manage data entry, tracking and coordination for team facing initiatives
- As tasks are mastered, duties may be supplemented with other projects of increasing responsibility to further enhance business development and client servicing efforts
Skills
- 1+ year(s) of administrative or executive support experience in a corporate or professional setting
- Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment
- Outstanding verbal and written communication skills to deliver distinctive client service
- Strong time management and organizational skills
- Individuals who are client-focused and have a high attention to detail
- Accomplished team players who thrive in a rigorous and challenging environment
- Strong proficiency in Microsoft Office is required
- Experience with Salesforce preferred
Benefits
- Retirement plans with matching employer contribution and no fees on core investments
- A holistic employee benefit package to support your and your family’s health and wellness
- Flexible time off
- Hybrid work model
- Mentoring Programs
- Health insurance coverage
- An employee wellness program
- Life and disability insurance
- A retirement savings plan
- Paid holidays
- Sick and vacation time off
Company Overview
AllianceBernstein is a publicly traded global asset management firm, with approximately $735 billion in assets under management at March It was founded in 1967, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is http://www.alliancebernstein.com.Company H1B Sponsorship
AllianceBernstein has a track record of offering H1B sponsorships, with 45 in 2025, 63 in 2024, 92 in 2023, 173 in 2022, 160 in 2021, 77 in 2020. Please note that this does not guarantee sponsorship for this specific role.