Company Overview
MSE Environmental is a growing full-service environmental consulting firm located in Las Vegas, Nevada. If you are seeking a position that includes excellent mentoring and training opportunities and the opportunity to learn or participate in other aspects of operations within the company, then we want to meet you!
Position overview:
We are seeking an Accounting Clerk to join our team in a fully remote capacity. This role is responsible for all items listed below. As an Accounting Clerk, you will be an integral part of a dynamic team dedicated to delivering excellence in environmental services. Your contributions will directly impact the success of projects, ensuring timely delivery and operational efficiency while fostering innovation and sustainability in our operations.The ideal candidate is organized, professional, self-directed, and able to work effectively in a home-based environment while maintaining regular communication and collaboration with managers, coworkers, and business partners.
- Support vendor and subcontractor inquiries regarding accounts payable.
- Assist with inquiries and payment status questions as needed.
- Assists with check running activities and auditing to meet weekly deliverable deadlines.
- Maintain organized accounts payable records and file records.
- Match invoices, purchase orders and receivers prior to payment distribution.
- Match invoices to checks prior to signing and ensure each check has appropriate support.
- Check run processing support.
Job Duties:
Answer phone calls and respond to calls with 95% completion rate.
Coordinate with the other departments as needed.
To provide administrative support to ensure efficient operation of the office
To be the main point of contact for active work orders scheduled for invoicing jobs
Provide support to all managers, employees, and clients through a variety of tasks related to organization and communication
Responsible for confidential and time-sensitive material
Ability to effectively communicate telephonically and prepare business correspondences via Email or mail
Professional answering of inbound calls contributing to an excellent client experience
Ensuring that all expenses relating to work orders are expensed including shipping fees, sample media order, laboratory fees, hotel, air, flight, labor, etc.
Processing all invoices, updating W-9s, waivers and releases, Vendor packets, and certificate requests on an as-needed basis
Provide consistent notation of any and all communication with vendors or clients in our client database
Must be coachable and adapt to the MSE Environmental Foundations of the Brand
Other duties as assigned.
Send invoice and account updates to clients
Keep an accurate record of clients accounts and outstanding balances
Receive, sort and track incoming payments
Validate debit accounts to ensure the credibility of payments
Issue receipts of received payments
Address and solve client data questions and issues
Securely handle client data and payment information
Provide regular, accurate reports of billing data.
Utilizing strong communication, organizational and multitasking skills along with proficiency in managing emails to maintain customer relations and navigate the claims invoicing process
Make invoicing calls and follow-ups and email communication
Research and resolve account value discrepancies promptly with customers
Required daily progress email with all detailed tasks completed that day
Sending and responding to emails
Answering phone calls, transferring calls, organizing conference calls
Maintain correct pricing in client CRM for products and services as well as laboratory costs and fees.
Perform assigned job duties accurately, timely, and professionally.
Communicate effectively with supervisors, team members, and other stakeholders.
Participate in virtual meetings, training sessions, and team discussions as required.
Maintain productivity, attendance, and work quality standards.
Protect confidential and proprietary company information.
Comply with all company policies, procedures, and performance expectations.
Perform other duties as assigned consistent with the position.
Other duties as assigned.
Job Qualifications
The successful candidates will be required to speak, read, and write English. Candidates should have excellent verbal and written communication skills with the ability to type 50 WPM, excellent phone etiquette, a positive courteous attitude, good organizational skills, and a strong work ethic. Must also demonstrate the ability to have excellent attention to detail with accuracy, time management, and planning skills, and be able to multitask. You must also show your ability to prioritize your workload. Candidates will work closely with field consultants/technicians, management, business development, invoicing and estimating to make sure jobs are invoiced correctly and critical thinking skills to deliver excellent service.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal abilities.
Proficiency in scheduling software, logistics tools, and Microsoft Office Suite.
Ability to work under pressure and manage multiple tasks simultaneously.
Knowledge of regulatory compliance in transportation and logistics is a plus.
Additional Skills
Demonstrate ability to exercise a degree of discretionary judgment
Excellent technical, verbal, and written communication and interpersonal skills
Judgment and decision-making, complex problem-solving, and critical thinking skills
The ability to familiarize with a variety of field concepts, practices, and procedures
Must be a team player and have excellent teamwork
Must be able to take constructive criticism
Must work efficiently while unsupervised
Demonstrate initiative and proactive thinking by anticipating needs and taking appropriate actions
Handle multiple projects and various administrative requests and inquiries from staff and clients
Excels in a fast-pace, high-pressure, and deadline-sensitive environment- Advanced skills in desktop publishing programs such as Microsoft Word, Excel, PowerPoint, and Google Business including strong knowledge of accounting, operations, and customer relationship management databases
Education/Experience
Two or more years of experience is preferred.
Possess skills needed to operate basic office equipment (PC, copier, printer, scanner, conference equipment, mobile devices, office phone, etc.)
Works well independently or within a team with the ability to take direction well and drive to succeed.
Technical knowledge of environmental services is preferred.
Other Requirements
- Must be able to lift 25 lbs, type regularly, and ability to sit for extended period of time
- Must have working rights in the US.
Work Schedule
M-F 8 am – 5 pm and job completion
Work Location and Remote Work Requirements
This position is designated as a remote, work-from-home role. Employees in this position are expected to perform their work primarily from their residence within the state of employment only, unless otherwise authorized by the company.
To support successful job performance, employees must be able to maintain an appropriate remote work environment, including:
- A reliable internet connection sufficient to perform job duties.
- A safe and secure work area.
- A professional and reasonably quiet workspace that allows the employee to perform work without undue disruption or repeated background distractions.
- The ability to participate in virtual meetings and other online work activities during scheduled work hours.
The company reserves the right to modify remote work arrangements based on business needs, performance concerns, policy changes, or other legitimate business reasons, consistent with applicable law.
Video Meeting Expectations
Because collaboration is an important part of this role, employees are expected to participate in video-enabled meetings, training sessions, and other required virtual business activities. Employees should be prepared to appear on camera when requested for business purposes, subject to reasonable accommodation where required by law.
Travel Requirements
This position is not expected to require business travel in the ordinary course of work. Any business-related travel must be approved in advance by the company and may be authorized only when necessary and consistent with business needs.
Schedule and Attendance
This role is expected to work full-time hours in accordance with the company’s scheduling and attendance requirements. Employees must be available during assigned working hours, attend required meetings, and timely notify management of absences or schedule issues in accordance with company policy.
The company reserves the right to modify remote work arrangements based on business needs, performance concerns, policy changes, or other legitimate business reasons, consistent with applicable law.
- MSE offers a comprehensive, highly competitive compensation package including health benefits with medical, vision, dental plan, after 60 days of employment.
- Earned paid time off accrual after 90 days.
- Paid holidays are included after 90 days.
- MSE Environmental is an equal-opportunity employer and promotes a drug-free workspace.
- Full-Time Non Exempt Employment