ACCOUNTS ADMINISTRATOR / BOOKKEEPER (PART-TIME)
ROLE OVERVIEW
We are looking for a part-time Accounts Administrator / Bookkeeper to support the day-to-day financial operations across our Bristol and Gloucester centres. This role focuses on accurate, timely processing of financial data, ensuring that all transactions, invoices, and records are maintained correctly within Xero. It is a process-driven role, ideal for someone experienced with Xero who can work efficiently, maintain consistency, and take ownership of routine financial administration. This is not a strategic finance role, but a hands-on position focused on bookkeeping, reconciliation, and financial organisation.
KEY RESPONSIBILITIES
Sales & Invoicing
Raise and send customer invoices promptly and accurately
Monitor outstanding invoices and support credit control
Respond to queries via the accounts inbox
Xero & Reconciliation
Reconcile all bank transactions within Xero
Assign income and expenditure to the correct customer / supplier accounts
Maintain clean, accurate, and up-to-date financial records
Purchasing & Payments
Process supplier invoices and maintain purchase records
Schedule and complete supplier payments
Ensure all costs are correctly allocated
Payroll & Expenses
Support processing of wages (or liaise with payroll provider)
Manage staff expenses and company card transactions
Ensure all entries are recorded accurately in Xero
VAT & Compliance
Prepare and submit VAT returns (or prepare for accountant review)
Maintain records in line with HMRC requirements
Ensure all documentation is complete and audit-ready
SYSTEMS & TOOLS
Xero (essential)
Outlook / email management
Internal systems for job tracking and invoicing
WHAT WE’RE LOOKING FOR
Proven experience using Xero (essential)
Experience in bookkeeping or accounts administration
Strong attention to detail and accuracy
Organised and process-driven approach
Ability to work independently and manage workload
Clear and professional written communication
WORKING STRUCTURE
Part-time role (typically 15–25 hours per week depending on workload)
Flexible working, with responsibility for maintaining deadlines
Remote or hybrid working possible
WHAT SUCCESS LOOKS LIKE
All transactions reconciled accurately and on time
Clean, organised Xero account with no backlog
Invoices sent promptly and correctly
VAT returns submitted without issues
Suppliers and staff paid on time
Minimal errors and no need for rework